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Procedure for Erasmus+ Outgoing and Incoming students

Partners' Institution
Fundatia EuroEd
Universitatea Tehnica Gheorghe Asachi Iasi
To be used for
Useful for
The student selection procedure aims to determine the stages which are to be completed, both by the University and by the applying students (incoming and outgoing), as well as for the academic recognition of the results obtained through the mobilities attended.
A clear, simple selection procedure, designed to be in agreement with all European rules, ensures a transparent selection process and equal opportunities for everyone.
A key feature of this procedure is that it addresses both incoming and outgoing students and, along with the available annexes, provides an answer to a major student problem, the academic recognition of the grades obtained during the mobility.
1. Strengths
This procedure establishes how the Erasmus mobility can be carried out at the level of a higher education institution. It establishes the people responsible for the various organizational aspects for each stage of the mobility:
Preparing - Every mobility applicant who wants to live the Erasmus experience knows what documents are needed, what to do and who to contact.
Implementation - In the annexes one can find the necessary documents that must be approved / signed by the target university. Also, mobility applicants are informed about their rights and obligations and the procedure of academic recognition of the grades / qualifications upon return to the home institution.
Follow up – Students are advised that they will receive a feedback / evaluation form of the experience.
2. Weaknesses
There is no model of feedback questionnaire for the follow-up stage; this can make obtaining real feedback difficult, considering that if the students had access to the items of this questionnaire, they would know concretely which aspects to follow during the whole experience.
There is no mention of the existence of a form for establishing personal interests (the Erasmus mobility experience has a personal development component as well, it is not focused just on cognitive acquisitions, depending on the profile of the institution).

The method of disseminating the mobility experience is not specified in this procedure: the way in which cognitive information / acquisitions (and not only) reach those who have not had the chance to participate (considering that the number of those who benefit from such an experience is quite small, this component is key).

The procedure is clear and is based on a fair and transparent process. Such a tool is necessary from the beginning steps of preparing of mobility and includes the way of organizing the other stages, implementation and follow up.
Such a procedure is necessary in any institution that organizes mobilities, regardless of its size or number of participants, to ensure equal opportunities for everyone and to delegate tasks / responsibilities.
The document discussed has transferability potential, meaning the model can be transferred and adapted to various institutional needs, taking into account points 1 and 2.

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